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Administrative Memorandum 07-11 | November 2007

  • Special Projects & Events
  • People
  • Committees · Commissions
  • Payroll/Benefits
  •  
  • Rule, Form & Policy Changes
  • Admin Office of the Courts & Probation
  • Calendar Items
  •  

    SPECIAL PROJECTS & EVENTS


      National Adoption Day 2007 Successful in Nebraska
      In celebration of National Adoption Day, judges in three communities opened their courthouses on Saturday, November 17, to hold special adoption hearings for children from the foster care system.

      Omaha held hearings for 50 children, Lincoln for 21, and Hastings (10th Judicial District) for 7. Each court planned festive parties for children, families and friends.

      Omaha’s party, hosted by Judge Wadie Thomas, was attended by hundreds of well-wishers who packed themselves into the City-County Building at 19th & Farnam Streets for over four hours. Both Chief Justice Heavican and newly appointed children and family services director for HHS, Todd Landry, spoke at the Omaha press conference. Chief Justice Heavican said adoptions of wards in the state last year increased by 50 percent over the previous three years. Still, more than 190 children are waiting to be adopted. Todd Landry added that many children are between the ages of 8 and 17, saying that "All children deserve to grow up in a loving and stable family."

      Lincoln’s party included a guest appearance by former Separate Juvenile Court Judge Tom Dawson and included new juvenile court judges, Reggie Ryder and Roger Heideman. The event, hosted by Judge Linda Porter, featured a proclamation signed by Lincoln's mayor and a party that filled the entire floor of the courthouse.

      The 10th Judicial District’s party, hosted by Judge Michael Offner, was held at the Adams County Fairgrounds in Hastings in order to accommodate celebrations for all 59 adoptions which were finalized in the nine-county district this year. Organizers chose a race car-themed celebration that symbolized reaching the finish line, Offner said.

      Adding to the statewide festivities, Grand Island adoption specialists organized a community celebration to recognize families who had adopted during the last year.

      This is the eighth year that Douglas County Separate Juvenile Court has hosted National Adoption Day and the third year for both Lancaster County Separate Juvenile Court and the 10th Judicial District County Courts.

      National Adoption Day is held annually to raise awareness of the more than 114,000 foster children around the nation who need adoptive homes.

      Contact Janet Bancroft, Public Information Officer, 402-471-3205, jbancroft@nsc.state.ne.us.

      Through the Eyes of the Child Initiative
      The 1st annual regional conferences of the Through the Eyes of the Child Initiative were held September 20-28, 2007, in four locations across the state. Videos of the conference sessions will be posted on the website. The Protocol Development Committee (PDC) developed and released a standardized protocol for pre-hearing conferences to local teams and juvenile judges. Although voluntary for teams to use, the standardized protocol contains best practices in pre-hearing conferences. The PDC will also be working on development of training for stakeholders involved in pre-hearing conferences.

      Contact Kelli Hauptman, Staff Attorney, Center on Children, Families and the Law, 402-472-3927, khauptman2@unlnotes.unl.edu.

     

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    PEOPLE


      Probation System Gives Annual Awards to Employees

      LaDonna Snell Award

      The LaDonna Snell Award is given in memory of a probation officer from Papillion who passed away unexpectedly. LaDonna was the type of officer who always was willing to go the extra mile and to give a helping hand. She was active in the probation system, always willing to give of herself, and was never a clock watcher. Probation officers may be considered for this award.

      Bob Lowe was awarded the 2007 LaDonna Snell Award for his diligence, his incredible organizational and time-management skills, and his concern for his clients. According to his coworkers, Bob is a creative problem solver who takes no credit for the successes of his clients; although he is instrumental in making sure his clients have the opportunity for success. Bob has taken a leadership role in improving and enhancing relations between the district and those with whom they work. Partnering agencies know they can count on Bob to respond to their concerns and needs and, as a result, enhance the service to clients.

      Bob is a former Public Relations Committee member who is currently serving on the Fall 2008 Probation Conference Committee. Bob also serves as intern coordinator for the district.

      After joining the probation system in June 1995 as a probation officer in the Norfolk office, Bob became a Senior Probation Officer for probation in July 1999 District #2 (Cuming, Stanton, Madison, Wayne, Pierce, Antelope, Knox, Boyd, Holt, Rock, Brown, Keya Paha and Cherry counties).

      Bob Keller Award
      The Bob Keller Award is given in memory of probation's former administrator. Bob was a hard-working, caring individual who always took the time to listen. He was a decision maker and treated probation personnel fairly. Chiefs, Chief Deputies, ISP Coordinators and Supervisors may be nominated.

      Grady Porter was nominated for the 2007 Bob Keller Award for his development and revision of the District #18 office manual and his work excellence. Given his personable, thoughtful nature and dependability, Grady epitomizes what is great about probation employees. According to his nomination, “when things get tough, you can count on Grady being there to offer a hand.”

      Grady currently serves on probation’s Information Technology Committee and is certified in UNL Business Management courses. He previously served on probation’s Juvenile Committee and also was an officer safety trainer. In February 1990, Grady began his Nebraska probation career in the District #18 dependency/neglect unit, after which he quickly became a Juvenile ISP Coordinator. When Adult and Juvenile ISP were merged in Region E, Grady returned to supervising cases in South Omaha. On January 1, 2002, Grady was promoted to Chief Deputy of District #18.

      Jean Miller Award
      The Jean Miller Award is given in memory of a long-time probation secretary in Omaha. Jean was the type of individual who always wanted the office to operate smoothly and desired everyone to get along. Clerical employees, case managers and drug technicians may be nominated.

      Bonnie Willey, recipient of the 2007 Jean Miller Award, was nominated for her unfaltering dedication to the probation system. Jean is well known for dropping anything she is doing to assist officers when needed. She credits much of her optimism and spirit to Chief Probation Officer Jim Fahy and Chief Deputy Grady Porter whom, she says, have been excellent mentors.

      Bonnie began her employment with probation in the juvenile office in Omaha on August 18, 1997, and was named Office Manager two years later. She supervises five support staff in the District #18 office.

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    COMMITTEES · COMMISSIONS


      Nebraska Judicial Resources Commission
      The Annual Meeting of the Nebraska Judicial Resources Commission was held on November 14 in the State Capitol Building with teleconference sites in Omaha and Scottsbluff.

      A general discussion was had concerning proposals to recommend to the Legislature that Colfax County be moved to the 6th Judicial District and that Saunders County be moved to the 3rd Judicial District. No motion was made and the matter died for lack of motion.

      The Commission considered the report of the NSBA’s Judicial Structure and Administrative Task Force and unanimously adopted both the report and the recommendations of the task force.

      Discussion was held regarding a request that the Commission recommend to the Legislature the creation of an additional District Judgeship in the 3rd Judicial District. The Commission voted to recommend to the Legislature that an additional judgeship be created in the 3rd Judicial District. A similar motion recommending the creation of an additional County Judgeship in the 3rd Judicial District was also passed.

      Discussion was had concerning items specific to the Commission’s annual meeting. The Commission considered whether (1) a new judgeship is appropriate in any judicial district or a reduction in judgeships is appropriate in any judicial district, or (2) the judicial district boundaries or the number of judicial districts should be changed for the district or county courts. No additional recommendations were made with regard to the above.

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    PAYROLL / BENEFITS


    Printing Your Paystubs
    Beginning in January, we will no longer mail paycheck stubs. If you wish to have a copy for your records, you will need to print one from NIS. Instructions to do that are below:

    1. Sign onto NIS
    2. C
    lick on "State of Nebraska"
    3. Click on "Self Service"
    4.
    Click on "Pay Stub Review"
    5. Click on the circle to the left of the pay stub you want to review
    6. Click on "Select" which
    takes you to the pay stub
    7. To view the entire pay stub (if it is more than 10 lines), click on the light blue box with >| in it that is located to the right of “Records 1 – 10” in the dark blue rectangle above the stub information area.
    8. To Print Stub, click on the far right box in the dark blue rectangle saying “EnterpriseOne Menu” to eliminate the tan menu box. This allows only your pay stub to be viewed
    9. Go to "File" (at the top of the screen) and click on "Page Setup"
    10. S
    elect "Landscape"
    11. Click on "OK"
    12. Click on Printer icon on top of screen. This will print out a copy of the pay stub you are reviewing.

    If you have questions, contact one of the individuals below.

    Kathy Moore (judges, Supreme Court staff, Administrative Office staff): 402-471-4428
    Eileen Janssen (county court employees): 402-471-4427
    Jacki Allensworth (probation employees): 402-471-2751

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    RULE, FORM AND POLICY CHANGES


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    ADMINISTRATIVE OFFICE OF THE COURTS & PROBATION


      Office of Dispute Resolution
      Parenting Act
      The State Court Administrator's Office has been working on several implementation projects regarding the new Parenting Act, which becomes operative January 1, 2008. Some of these items include:

      a) Approved Parenting Education Guidelines and Application Process: the State Court Administrator has approved guidelines for basic level and second level parenting education in divorce and education for children of divorce. Under the Act, all parents involved in Chapter 42 cases regarding parenting plans are to participate in the basic level parent education classes. Court-referred parenting education providers are to apply for State Court Administrator approval according to the Act. An interim approval process requests applicants to submit an approval packet to the State Court Administrator by December 10. The packet and information is located on the Supreme Court Web site at: www.supremecourt.ne.gov/mediation/pdf/Parent_Ed_Providers_Appln.pdf

      b) Approved Attorney Education Guidelines for Domestic Intimate Partner Abuse: these guidelines were approved by the State Court Administrator in mid-November. The NSBA's NCLE Office has scheduled three workshops for the required attorney education: Lincoln, December 7, UNL College of Law; Omaha, January 4, Creighton Law School; and North Platte, February 8, Mid Plains Community College. For more information, contact Kathryn Bellman at 402-475-7091.

      c) Clerk of the District Court materials: the State Court Administrator's Office is working with the Clerks of the District Court to provide statutorily required materials to parties under the Act. A new single Parenting Act brochure will replace the four-brochure packet currently in use. This information is scheduled to be distributed in final form at the December 12 meeting of the Clerks of the District Court.

      d) Specialized Alternative Dispute Resolution training: the Office of Dispute Resolution is working with the Nebraska Mediation Center Association to approve learning objectives and schedule early 2008 sessions for the required twenty-four hour advanced family mediator/facilitator training for facililitating a specialized caucus-based negotiation process for parents. This process will address safety, unequal negotiating control, or coercion that may be present in certain couple relationships so that a parenting plan may be developed to decrease the child's exposure to potentially harmful parental conflict.

      e) Parenting Act Policies and Rules: the Office of Dispute Resolution has created three working committees to address statutorily required policies and rules: (1) Parenting Act Rules; (2) enhanced Mediator Standards and Ethics; and (3) Parenting Act Fund. District court judges interested and willing to participate on any of these three committees are asked to contact Debora Brownyard before December 15.

      Contact Debora Brownyard, Director, Office of Dispute Resolution, 402-471-2766, dbrownyard@nsc.state.ne.us.

      Human Resources
      Family Military Leave Act Adopted
      The Family Military Leave Act is a new act that allows an employee who is a spouse or parent of a person called to military service lasting 179 days or longer to take up to 30 work days of unpaid leave. You can find the new leave act in the AUTHORIZED LEAVE section of the Nebraska Supreme Court Personnel Policies and Procedures.

      Contact Judy Beutler, Deputy Administrator, 402-471-2921, jbeutler@nsc.state.ne.us.

      Judicial Branch Education
      Conference & Education Updates

      The Judges Fall Education Meeting took place in Lincoln October 17th through the 19th. Professor Charles Geyh from Indiana School of Law was a particular favorite of the audience. He gave an historical presentation of Judicial Independence and talked about the changes to the ABA Code of Judicial Conduct. Over 100 Nebraska judges attended the event.

      On November 15, 2007, 40 attendees attended a grant-funded presentation by the Center for Effective Public Policy regarding the best practices in treating juvenile sex offenders. Nebraska judges with juvenile jurisdiction participated in the one-day event at Mahoney State Park.

      The first installment of the Nebraska Supreme Court Judicial Administration Certification program will take place December 13, 2007, with a presentation regarding employment law and best practices in human resource management. This will be offered to clerk magistrates and clerks of the district court in conjunction with the NACO December Conference, with online registration currently taking place.

      The Judicial Branch Education Advisory Committee voted to increase the judge’s education requirements to 12 credit hours per year. The step was partly in reaction to the mandatory NCLE credit requirement of 12 hours. Final vote on the amended rule is on the February agenda for the Advisory Board.

      Contact Carole McMahon-Boies, Director, Judicial Branch Education, 402-471-3072, cmcmahonboies@nsc.state.ne.us.

      Office of Probation Administration
      Juvenile Justice Specialist On Board
      It is said, “If we invest in our youth, we will have a brighter future tomorrow.” Office of Probation Administration is taking this saying to heart by hiring a Juvenile Justice Specialist. Juvenile justice is an ever changing environment in today’s world. Juveniles are a unique and challenging population and it takes specialized skills and attitudes to work with youth and their families.

      The Office of Probation Administration has hired Corey Steel to be the Juvenile Justice Specialist. Mr. Steel comes to Probation Administration with a Bachelors Degree in Criminal Justice from the University of Nebraska at Kearney and a Masters Degree from Doane College in Management and Leadership. He has worked for Lancaster County for the past seven years as the Juvenile Justice Coordinator. Prior to Lancaster County, he was a State Probation Officer in Lincoln and Fremont for two years. He has worked in the field of Juvenile Justice since 1998.

      Mr. Steel’s work through the Office of Probation Administration will be working toward a more seamless juvenile justice system. This will entail working closely with the courts across Nebraska. This will also encompass building a bridge between Probation and HHSS/OJS to assure the best interests of youth and families. Mr. Steel will work to transform juvenile probation supervision strategies to include Evidence-Based Practices. He will monitor juvenile related legislation. He will conduct a needs assessment for juvenile specialized programming and conduct an examination of juvenile intake and the issues surrounding it. In order to maintain a comprehensive juvenile justice system, he will be collaborating with agencies on statewide and local initiatives.

      Contact Corey Steel, Juvenile Justice Specialist, 402-471-4976, corey.steel@nsc.ne.gov.

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    CALENDAR ITEMS


      2007 Judicial Branch Education Meetings/Trainings
      December 11 – 13, NACO Conference, Lincoln
      December 13, JBE Court Administration Certification Program

      2008 Judicial Branch Education Meetings/Trainings
      June 4 – 6, District Judges Meeting, Grand Island
      June 4 – 6, Court Reporters Meeting, Kearney
      June 4 – 6, Clerks of the District Court Meeting, Hastings
      June 4 – 7, Separate Juvenile Judges Meeting, Grand Island
      June 25 – 27, County Judges Meeting, Omaha

      October 7 – 9, Clerk Magistrates Meeting, Omaha
      Omaha
      22 – 24, Judges' Fall Education Meeting, Omaha

      Contact Carole McMahon-Boies, Director, JBE, 402-471-3072, cmcmahonboies@nsc.state.ne.us.

      Upcoming State Holidays
      December 25, Christmas Day
      January 1, New Year's Day
      January 21, Martin Luther King, Jr. Day
      February 18, Presidents' Day
      April 25, Arbor Day
      May 26, Memorial Day
      July 4, Independence Day
      September 1, Labor Day
      October 13, Columbus Day
      November 11, Veteran's Day
      November 27 28, Thanksgiving Day & Friday following
      December 25, Christmas Day

      Filing and Reporting Requirements
      • Statement for Payment of Interpreters: Interpreter to submit between the 1st and 7th day of each month.
      • Judges’ Cases Under Advisement Reports: Due by the 5th day of each month (reports are compiled and submitted to the Supreme Court).
      • Court Reporter Timesheets: Due by the 5th day of each month (judges are to sign time sheets prior to submission).
      • Permanently Assigned Vehicle Logs: Due by the 5th day of each month.
      • Report of Probate Cases Pending: Due by the 10th day of each month.
      • County Court Time Sheets: Due by the 10th day of each month.
      • Stenographer Transcription Reports: Due by the 10th day of each month.
      • Cash Drawer Short/Long Transactions (County Court only): Due by the 10th day of each month.
      • Expense Vouchers: Submit on a monthly basis (rather than combining several months of expenses on one voucher).

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    Chief Justice Michael G. Heavican
    Janice K. Walker, State Court Administrator
    Ellen Fabian Brokofsky, State Probation Administrator


    This file last modified Thursday November 29, 2007 09:44:18