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§ 6-1523. District court records maintenance rule.

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   The following rule shall apply to all district courts in the State of Nebraska pursuant to Neb. Rev. Stat. § 25‑2209.

   (A) Each district court shall maintain the following records:

   (1) Appearance Docket

   (2) Trial Docket

   (3) Journal

   (4) Complete Record

   (5) Execution Docket

   (6) Fee Book

   (7) General Index

   (8) Judgment Record

   (9) Case File

   Unless otherwise specified herein, all records listed above shall be maintained on the State of Nebraska’s electronic case management system known as JUSTICE (Judicial Users System to Improve Court Efficiency) in courts where such system has been installed. Interim use of an alternative case management system shall be permitted only until JUSTICE become operational in such court, but in no event longer than 18 months following the effective date of this rule.

   (B) Appearance docket.

   The appearance docket is a summary of the case and is kept chronologically as cases are filed. The appearance docket shall provide the following information:

   (1) case type,

   (2) filing dates of petition and all subsequent pleadings,

   (3) names of parties and their counsel,

   (4) date of issuance of, return date of, and the return of summons,

   (5) cost summary, and

   (6) posting references to other records.

   The appearance docket shall be maintained in electronic format in JUSTICE’s Register of Actions (UPDROA).

   (C) Trial docket.

   The trial docket is a listing of cases at issue in the order they were made up and should serve as the order in which the cases are called for trial.

   The trial docket shall be maintained in electronic format in JUSTICE’s Case Scheduler (SCHCASE) or in an alternative manual or electronic calendaring system. Information on status and progression are provided on Judge’s Notes (UPDJNOTE).

District Court Records Model Rule II amended September 13, 2000. Renumbered and codified as § 6-1525, effective July 18, 2008; amended and incorporated into § 6-1523 December 23, 2008.

   (D) Journal.

   A journal is a record of the court in which all judgments and orders must be entered and must clearly specify the relief granted or order made in the action.

   The journal shall be compiled and filed on microfilm, in a paper volume, or, for documents electronically filed, as an electronic image accessed through JUSTICE Add Actions Screen (ADDACTS).

District Court Records Model Rule III amended September 13, 2000. Renumbered and codified as § 6-1526, effective July 18, 2008; amended and incorporated into § 6-1523 December 23, 2008.

   (E) Complete record.

   The clerk shall make a complete record of every cause, as soon as it is finally determined, unless such record, or some part thereof, is duly waived. The complete record shall contain the following:

   (1) petition,

   (2) process,

   (3) return,

   (4) pleadings subsequent thereto,

   (5) reports,

   (6) verdicts,

   (7) orders,

   (8) judgments,

   (9) all material acts and proceedings of the court, and

   (10) by reference, all journal entries and all such filings as are required to be entered in full in the appearance dockets.

   The complete record shall be compiled and filed on microfilm, in a paper volume, or, for documents electronically filed, as an electronic image accessed through JUSTICE Add Actions Screen (ADDACTS).

   (F) Execution docket.

   The execution docket provides a ready reference to the activities of the sheriff regarding attachments and executions filed in a case. It records liens and encumbrances on land.

   The execution docket shall be maintained in electronic format in JUSTICE’s Receipt/Disbursement History (RDHIST), Basic Judgment Information (RCDBJDG), Complex Judgment Information (RCDCJDG), and Register of Actions (UPDROA).

   (G) Fee book.

   The fee book is the financial accounting record of the court.  It records all money receipted and disbursed by the court and the receipts and disbursements of all money held in trust.

   The fee book shall be maintained in electronic format in JUSTICE’s Receipt/Disbursement History (RDHIST) and Costs Worksheet (COSTWORK).

   (H) General index.

   The general index is an alphabetical listing of names of the parties to the suit, both direct and inverse, with the case ID where all proceedings in such action may be found.

   The general index shall be maintained in electronic format in JUSTICE’s General Index (GENINDX).

   (I) Judgment record.

   The judgment record shall contain:

   (1) the names of the judgment debtor and judgment creditor, arranged alphabetically,

   (2) the date of judgment,

   (3) the amount of judgment and costs,

   (4) the case ID where judgment may be found.

   Transcripts of judgments from county courts filed in the district court shall be entered upon the judgment record, and whenever any judgment is paid and discharged, the clerk shall enter such fact upon the judgment record.

   The judgment record shall be maintained in electronic format in JUSTICE’s Judgment Inext (JDGINDX) and Judgment Inquiry (JDGINQ).

   (J) Case file.

   Each district court shall maintain a case file which is numbered with an electronically generated case number. Each case shall be accessible alphabetically through the General Index (GENINDX) in JUSTICE.  The case file shall contain all pleadings, journal entries, court actions, orders, judgments, verdicts, postjudgment actions, and other documents filed in the case.

   The case file shall be maintained either in a paper volume, on microfilm, or for documents electronically filed, as an electronic image accessed through JUSTICE Add Actions Screen (ADDACTS).

Rules 22 – 32 (exclusive of Rule 21) adopted October 15, 1992; amended June 4, 2008, effective June 18, 2008. Renumbered and codified as §§ 6-1522 – 6-1532, effective July 18, 2008; amended and incorporated into § 6-1523 December 23, 2008.

Supreme Court Rules

This page was last modified on Friday, November 2, 2012